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Agenda for the AGM of the Peria Christian Education Inc held Tuesday 30th May 2023 (Following dinner)
*Welcome. Meeting start
*Devotion / Opening prayer
*Minutes 2022 AGM
*Matters arising from the Minutes
*Ratify the appointment of Sarah Smith (refer 1st December 2022 minutes), Stephen Ram (refer 16th February 2023 minutes) and Christine Anderton (refer 30th March 2023 Minutes) to the Proprietor Board as Trustees under clause 6.5.1 of the Constitution
*Election of Proprietor Board members (four positions) (There being less nominations than the 4 positions available, Spence Reichardt was duly appointed)
*Financial Report
*Chairperson’s Report
*General Business
*Meeting close
Annual Report for the year ended December 2022
Welcome to the Peria Christian Education Inc 2023 AGM. As Chairman of PCE and on behalf of your Proprietor Board, it is my pleasure to bring you this annual report for the year ended December 2022. Once again we are thankful to God for what has been achieved throughout the year.
Property development projects for 2022: The Board was pleased to be able to complete the car park drainage, sealing and the painting of parking lines. The cushioned playground area had additional drainage and rainwater soakage added and cushioning replaced, and rooms 2 and 3 received a carpet refit.
Essential Property Maintenance Package or EPMP: During the Covid pandemic, as part of it’s strategy to support the NZ economy, the Government injected additional funds into state schools through the School Investment Package. State integrated schools were fortunate to receive the equivalent through the EPMP. PCE applied for and gratefully received a grant of $50.000 to go towards the sealing and line painting of the carpark.
PCE Finances – A copy of the audited PCE financial performance report is available for viewing here. PCE recorded a surplus for 2022 of $122,016, increasing accumulated funds to $806,675. With cash in the bank of $234,398, financially PCE is well placed to continue developing and improving Matamata Christian School.
Kid on the Rock Foundation – The Kid on the Rock Foundation is a registered charitable Trust that was set up to support families and grow Christian education in and around Matamata through sponsorships, fund raising and promotion.
In 2022, through sponsorships totalling $3,746.00, 9 children from 6 families were assisted to attend Matamata Christian School. Additionally, the Foundation was able to support Matamata Christian School with a donation of $10,000.00.
Looking forward: Planning for the room 3 and 4 extensions will begin in earnest during 2023. While costs are unknown at this early stage, planning costs alone will probably exceed $65,000.00, and even with help from Mobile Mission Maintenance the building cost is likely to exceed $300,000.00.
In conclusion, we are looking forward to continuing with the development of our school learning environments, and as you can see we have a lot of work ahead. We continue to be thankful to God for His continuing provisioning of the school.
I move the adoption of this report for the year ended December 2022
Kobus Engelbrecht.
Chairman.
Minutes of the AGM of the Peria Christian Education Inc held at Matamata Christian School on Thursday 17th November 2022 at 3.00pm
Present – Kobus Englebrecht (Chair) Suzette Englebrecht, Spence Reichardt, Michele Lee, Stephen Ram, Grace Ram, Kayla Uerata, Alistair Paterson, Marie Mcgee.
Apologies – Salomien Smit, Rosie Hill, Craig Hawes, Paula van der Well, Zhennz Christieson, Tim Chen, Kirstie Chen, Jordan Van der Well, Warren Storey, Bridgette Parlane.
Meeting opened at 3.10pm by the Chairman who welcomed the attendees. Spence Reichardt offered the opening prayer.
Minutes of the 2021 AGM were taken as read. No matters arising. Moved Spence Reichardt seconded Kobus Englebrecht that the minutes be adopted. Motion passed.
There being no nominations for the four spaces on the Proprietor Board no election was required. The Board will attempt to fill the vacant positions by appointment.
The audited but unsigned 2021 financial performance report was circulated and taken as read. Moved Spence Reichardt, seconded Kobus Englebrecht that the 2021 financial performance report be adopted. Motion passed.
The Chair presented his 2021 report. Moved Kobus Englebrecht seconded Stephen Ram that the Chairman’s 2021 report be adopted. Motion passed.
There being no general business the meetings was closed at 3.31